Booking Meetings on the Call: Calendar Integrations in NovaVoxx

One of the things that separates a genuinely useful AI caller from an expensive tech demo is whether it can close the next step on the call itself. The most valuable next step, for most sales and service use cases, is a booked meeting. NovaVoxx supports live calendar booking across three integration families: Google Calendar, Microsoft Outlook, and Calendly.

Google Calendar

Connect a Google Calendar via OAuth2 in the Tools section. The AI can propose available slots within the days and hours you allow, and confirm the appointment immediately. The caller gets an email invite, and the event lands on your calendar with the caller's phone number and any notes the AI captured during the call.

Microsoft Outlook / Office 365

Same flow, different identity provider. OAuth2 into a Microsoft tenant, pick the user whose calendar the AI should book onto, and the receptionist can schedule from your Outlook calendar in real time.

Calendly

If you already run your booking through Calendly, NovaVoxx can read a Calendly event type (e.g., "30-min intro call") and book into it using the Calendly API. This is the fastest path if you want to keep your existing booking URL as the source of truth — the AI becomes just another channel that fills those slots.

Respecting your business hours

Every integration respects the day-and-time constraints you set on the campaign or receptionist. If you say "weekdays only, 9–5 Eastern," the AI never offers a weekend slot, even if the underlying calendar has one open. Excluded days are honored across all three providers.

What we recommend

Offer two slots, not six. Calendar-confirmation conversations tend to stall when the AI reads a wall of availability. Pick "tomorrow at 2 PM or Thursday at 10" and let the caller pick. If neither works, then pivot to their preferred day and search a wider window. This mirrors how good human bookers do it — and it keeps calls short.